10 Questions To Ask Your Venue When Planning A Corporate Event
Preparing a list of questions to ask a venue for an event and getting straight answers about the venue’s capabilities can save your corporate event from disaster.
At Barnham Broom, we’ve refined our corporate event service through years of real experience. We know which details determine success because we’ve hosted hundreds of corporate events.
Here’s your guide to choosing the right venue, along with what we deliver.
Key Takeaways
- Top venues show rather than tell – they’re confident about their technical setup because it works.
- Smart venue design puts meetings first – every space flows logically into the next.
- Straightforward pricing includes everything upfront – no hidden costs or surprises.
- Experience means flexibility – the best venues shape themselves around your event, not vice versa.
Key Questions to Ask When Choosing a Venue
What Facilities and Meeting Spaces Are Available?
Our Barford Suite accommodates 150 people theatre-style, and we have flexible rooms for 12-60 delegates. We can adjust the room’s layout as needed to suit your event.
Every room comes purpose-built for business, featuring presentation systems and natural light. Our meeting spaces are designed for productivity, with breakout areas available to help you run multiple sessions efficiently.
Is the Venue Conveniently Located for Attendees?
Time spent travelling is time wasted. From Barnham Broom, your delegates get:
- 11-mile drive from Norwich city centre and Norwich airport
- Direct routes via A11 and A47
- Free parking spaces on site
- 15-mile journey from Norwich Station
You’ll find us set away from city congestion while keeping all transport links within easy reach.
What Technology and Equipment Are Provided?
Your venue needs the right infrastructure to ensure everyone can participate fully, whether they’re in the room or joining virtually.
While we specialise in creating exceptional in-person experiences at Barnham Broom, our reliable WiFi network and adaptable spaces support hybrid elements. Our team works with you to incorporate virtual components that keep remote attendees engaged and connected.
Can the Venue Support Hybrid or Virtual Events?
Remote participants need more than just a video link. Our hybrid meeting rooms are equipped with quality audio-visual equipment to connect your in-person and online attendees. The setup enables natural conversations between all participants.
Technical support is available throughout your event to help with equipment setup and any issues that arise.
What Catering Options Are Offered?
Well-timed breaks with quality catering turn downtime into productive networking opportunities.
We understand that good food matters. That’s why we offer delicious, healthy buffets featuring:
- Classic and contemporary dishes
- Vegetarian, vegan, and allergen-free options
- Quality ingredients from trusted suppliers
Our experienced chefs focus on taste and nutrition, ensuring your attendees stay engaged throughout the day.
Does the Venue Offer Overnight Packages?
Multi-day events need proper rest, and that’s why we offer all inclusive corporate packages. Our 46 stylish rooms provide business-ready accommodation with everything included:
- Overnight stay
- Delicious, healthy buffets
- Meeting space and tech support
- WiFi and parking
Early breakfast and 24-hour room service support varied schedules and international delegates.
What On-Site Team Building Opportunities Are Available?
Effective team building happens here, not hours away by bus. Our two golf courses accommodate groups of any skill level, while indoor fitness facilities offer year-round options, including a swimming pool and fully equipped fitness centre. And between sessions, delegates can recharge at our luxury spa.
Our professional team designs and l eads activities that match your development goals, with all equipment provided on-site. This seamless integration with your main event maximises productive time.
How Can I Customise the Venue for My Event?
Your event should reflect your company’s brand and values. The ability to personalise spaces helps reinforce your message and create the right atmosphere.
We give you the freedom to make each space your own. Our events team helps incorporate your branding throughout the venue, from entrance banners to digital displays. Flexible room layouts and minimal decoration restrictions let you create exactly the environment your event needs.
What Are the Complete Costs?
Clear pricing prevents budget surprises and helps you plan effectively. Understanding all costs upfront lets you make informed decisions about your event investment.
We believe in complete transparency with our pricing structure. When you book with us, the price we quote includes everything you need – no hidden extras or surprise charges.
How Does the Venue Handle Emergencies?
Safety demands preparation. Our staff members are trained to handle emergencies, with first aid-certified personnel working every shift. We maintain first aid kits on-site and clear procedures for any situation.
We work closely with emergency services, ensuring they’re familiar with our facility layout and access routes for rapid response when needed.
Plan Your Corporate Event With Barnham Broom
Get in touch today to discuss your next corporate event at Barnham Broom. Just 11 miles from Norwich city centre, we deliver everything from board meetings to major conferences. Our purpose-built spaces, technical facilities and award-winning catering mean you can focus completely on your business goals.
Are you ready to plan your corporate event? Get in touch with our team by calling us at 01603 759393 or sending an email to enquiry@barnham-broom.co.uk. Or you can take a virtual tour.
Download our corporate events brochure to explore all options and let’s start planning your successful event.
FAQs
What do you need to consider when choosing a venue?
Match your needs for location, capacity, and facilities against your budget. Think about access for all attendees and how the space reflects your professional standards.
How do you ask about a venue?
Start with dates and numbers, then dig into specifics about technology, catering, and setup options. Always clarify what additional fees might apply.
What are the five questions to ask when creating the event concept?
- What’s the main purpose of your event?
- Who are your target attendees?
- What’s your ideal timeline?
- What’s your budget range?
- What defines success for this event?
